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May 8, 2010

Using Work Time Studio to Track Your Time

Filed under: Work Time Studio Tips, Tricks and Best Practices — admin @ 4:54 PM

Work Time Studio offers a number of features to help you with your work and other activities. Among these, time tracking is one of the features where Work Time Studio really stands out. Whether you’re a freelancer, consultant, employee who spends much of their time doing computer related work, or someone who just wants to know how their time is being spent, Work Time Studio allows you to see exactly how you are spending your time.

There are a number of time tracking features in Work Time Studio which help you to track your time quickly and easily. We’ll discuss the main time tracking features below, to give you an overview of how time tracking works. We realize that everyone works differently, but Work Time Studio allows you to customize its settings to suit your particular time tracking needs.

WorkItem Intervals

Work Time Studio tracks the time you spend on any of your WorkItems using intervals, we call WorkItem intervals. Starting the clock on a WorkItem creates a new WorkItem interval, and stopping the clock on a WorkItem ends the interval. These intervals are stored in your database file and used for viewing, editing, and reporting purposes. Work Time Studio performs all of the interval management behind the scenes, as you perform clock operations on your WorkItems.

Multiple Ways to Perform Clock Operations

In Work Time Studio, you can start, stop, pause, and resume the clock on any project or task. Additionally, you can configure Work Time Studio to place the clock in an idle state when there has been an absence of activity on the computer for a specific amount of time. In this case, Work Time Studio would then resume the clock once activity has resumed on the computer.

You can perform the clock operations a number of ways. When starting the clock on a task or project, you should first select the task or project you wish to clock. This can be done in either the Activity Tree or the Quick Tree. You can perform any of the clock operations on the toolbar for these panes, or you can create a shortcut key assignment for any of the clock operations, and use your keyboard to perform the same operation. You can also control the clock on the current WorkItem from the status bar, using the provided clock switches on the status bar to perform any of the clock operations. These clock switches are also available on the Studio Bar, so you can control the clock on the current WorkItem in Studio Bar mode.

Viewing your time as it’s recorded

While one of your WorkItems are being clocked, you can view the time spent on that WorkItem very easily. If you have Work Time Studio’s main interface window open, you can view the time you’ve for the current interval in the Activity Tree. An easier way to see how much time you have logged on the current interval is to view that time on the status bar. The status bar, as well as studio bar, will display the elapsed time for the current interval, as well as the total time which has been allocated to the clocked WorkItem. If the clocked WorkItem has descendants, the status bar will display the total collective time for that WorkItem. Having these times displayed so clearly on the status bar and studio bar allows you to see at a glance the time you’ve spent on the current interval for the current WorkItem, as well as the total time you’ve spent on that WorkItem.

Automatically adjusting your time for breaks, interruptions, and other time not spent on current WorkItem

You can configure Work Time Studio to automatically set the clock to an idle state when there has been an absence of activity on your computer. This can be handy for taking breaks, or if you get called away from your current work unexpectedly. You can even specify the amount of time which there is not activity before the clocked WorkItem will be placed in an idle state. When activity is resumed on the computer, the clock will resume on the current WorkItem. You can also configure Work Time Studio to either keep an active interval running when the application is closed, in which case the interval will be continued when Work Time Studio is started again. Or, you can configure the application to stop the current interval when the application is closed, and start the interval when the application is started again. A variety of other options are also available regarding active intervals and closing and starting the application.

Editing WorkItem Intervals

Work Time Studio offers a variety of ways to add, edit, delete, and perform other operations on your WorkItem intervals. These actions can be performed either in the Activity Calendar or in the Interval History pane. Adding a WorkItem interval is as easy as dragging a WorkItem onto the Activity Calendar at the desired time. Intervals displayed on the calendar can also be resized by dragging the start time or end time of the interval up or down. You can even move an interval to a different time or different day. Other interval operations include the merging of intervals, having intervals filling up the time between the previous and next intervals, removing intervals, and more.

Time Allocation Reports

With a wide variety of reports generated by Work Time Studio, you can see exactly where your time was spent and allocated. The Clocked Interval Report allows you to see the exact times you worked on a specific project or task. This report gives you a timeline account of what you worked on during a specified time period. The WorkItem Allocation report shows the amount of time you have allocated to various projects and tasks. You can view this report using a pie chart or horizontal bar chart. This report is handy to see at a glance how your time is being allocated among the various tasks you worked on during a specific time period.

Conclusion

The best way to actually see how Work Time Studio allows you to track your time is to give it a try. The time tracking features alone are too many to cover in a short article. If time tracking is your primary concern, you won’t find a better solution. And along with its time tracking features, you’ll also get top notch project and task management features to help you manage your workload. Download a free 30 day trial of Work Time Studio today, to see how easily it is to track your time on all your activities.

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